Time to freshen up for KLIPS 2.0:
New KLIPS 2.0 Design Now Also For Employees
Ever since the new KLIPS 2.0 design was launched for students in April 2022, students have been using the modern user interfaces of our campus management system in many applications of the new KLIPS 2.0 student desktop. Most recently, we successfully completed the transition to the new "My Degree Programme" application in April 2025.
So far, employees have not yet been affected by the changeover to the new design and have been able to continue working in the familiar world of KLIPS 2.0. However, starting in January 2026, employees at the University of Cologne will also switch to working with a new KLIPS 2.0 employee desktop.
Not only have the user interfaces aged since KLIPS 2.0 was fully implemented during the 2015/16 winter semester. A lot has also changed technologically since then. Therefore, not only visual but also, and above all, new technical requirements make the switch necessary to make KLIPS 2.0 fit and even safer for the future.
What lies ahead for us?
Modern and Safer
As with the student desktop, the focus of the transition is twofold. On the one hand, there is the modern, user-friendly design, on the other hand, the transition to updated technologies. We will begin the changeover with the new home screen, which will have a look and feel similar to the student desktop – but adapted to the requirements of the staff. Only after the launch of the home screen will the individual applications follow gradually. However, not everything will remain the same in the applications either. Design adjustments will result in changes to the user interfaces. Still, familiarity will prevail. Multi-factor authentication for KLIPS 2.0 will be introduced in December 2025, further information will follow separately..
When Will the Switch Take Place?
The new employee desktop will launch on January 8, 2026. This date was chosen in consultation with the Campus Management Technical Committee to avoid peak periods in the faculties and central institutions as much as possible. However, it is also tied to binding requirements from the provider of our campus management system. The introduction of multi-factor authentication will take place independently of the introduction of the employee desktop on December 4, 2025.
Staff Information Events and Training Sessions
Similar to the transition to the new KLIPS 2.0 student desktop and the new "My Degree Programme" application, we also offered staff information events this time. These information events were aimed at all staff and lecturers who work with KLIPS 2.0 and focused on the functionality and configuration of the home screen. This time, the information events will be accompanied by subject-specific multiplier training sessions. The information events took place from September 22nd to November 7th, 2025. For the training sessions, the multipliers appointed by the faculties and central institutions will be contacted directly by our application managers. If you have any questions, please contact us by email: klips-schulung(at)uni-koeln(dot)de.
Frequently Asked Questions About the New Design
Which browsers and smartphones are supported?
As before, KLIPS 2.0 can be used with all current standard browsers (Chrome, Firefox, Edge, Safari, …). This also applies to all newer smartphones with a resolution of 360 px or more. Please note, however, that not all applications will be (fully) responsive when the switch to the new student desktop takes place.
In order to be able to use the latest accessible functions of KLIPS 2.0, we recommend the latest Firefox and Chrome versions.
| Browser | Android | Linux | macOS / iOS | Windows |
| Google Chrome | 79+ | 79+ | 79+ | 79+ |
| Mozilla Firefox | -- | 71+ | 71+ | 71+ |
| Microsoft Edge | -- | -- | -- | 44+ |
| Safari | -- | -- | iOS 13 /macOS: 10.15 |
Why do some pages not adapt to my smartphone resolution?
Not all applications are fully adapted to the design yet, even after the switch to the new design in April 2022. Some still appear in the old look, as the changeover takes place gradually. As a result, not all views are fully responsive yet. This also affects the viewing comfort on your smartphone and also applies in particular to the new employee desktop, which, with the exception of the home page, is still largely not optimised for mobile use.
Is there still an online help?
Yes! Once the switch to the new student desktop took place, an updated online help was also made available. You can find it at https://klips2-support.uni-koeln.de/en/online-help/students-new-design. With the introduction of the new “My Degree Programme” application, the online help has been revised again in all relevant chapters. If you have problems that you cannot solve with the online help, the easiest way to get further assistance is to use our support form. Information on telephone availability and office hours can be found on our support page.
The same applies to the online help for faculties/central institutions and the online help for teaching staff. We are working hard to make these available in the usual form with updated content for the launch of the new employee desktop.
Do I have to do or consider anything as a result of the switch?
No. The switch takes place automatically and all data stored for you in KLIPS 2.0 remains unchanged.
We do recommend that you take some time when the new employee desktop launches to set up your personal home screen according to your needs so that you can quickly get back to work as usual.
Which languages are supported?
The applications are offered in German and English. In the web interface, the language may be changed by clicking the buttons in the top right corner (DE / EN). If you are using a smartphone, select the language by touching the menu icon in the top left corner.
Who can I contact if something doesn't work as expected?
If you have problems that you can't resolve with the online help, the easiest way to contact us is to use our support form. Information about telephone availability and office hours can be found here: KLIPS-Support
Which employees are affected by this change?
All employees working with KLIPS 2.0 will transition to the new employee desktop on January 8, 2026. The change affects both employees in the faculties and central institutions, as well as lecturers.
Will I still be able to find my way around KLIPS 2.0 after the switchover?
Yes! The goal of the new design is to provide an organised, clear interface. We have already had very positive experiences with the transition to the student desktop and are confident that employees will also adapt smoothly to the new desktop after a short adjustment period. Should you experience difficulties with the new interface after launch, please don't hesitate to use the available help channels: the online help for faculties/central institutions and the online help for teaching staff are available 24/7 to assist you with the transition. If you cannot find a solution here, please feel free to use the support form.
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