Applying for a place in a course group (“Course Place Request” or “Waiting List” does not mean you receive a place in a course ("Confirmed Place").
The status “Course Place Request” (“Belegwunsch”) or “Waiting List” (“Warteliste”) indicate that your application will be considered in the allocation process following the application period. Soon after the allocation process starts, status updates will be displayed in KLIPS 2.0. However, these status updates are not necessarily final. You will find out whether you received a confirmed place for a course after the Publication of the Official Allocation Results.
Contents of this Chapter
Where Can I Find Out When the Allocation Results Will Be Published?
After the application period ends, a “Personal Information”-notification will be displayed upon Log-In to KLIPS 2.0 that will inform you about the date of the official publication of the allocation results.
Are Displayed Status in KLIPS 2.0 Binding before the End of the Allocation Process?
No. Status displayed in KLIPS 2.0 before the official publication of the allocation results are NOT binding.
Where Can I See the Allocation Results in KLIPS 2.0?
1. You can see the allocation results by opening the Course Registration application on your personal business card: Click on the Course Registration application in the application menu. The application will open.
2. All courses for which you have applied during the application period will be displayed (see below for exceptions). The application status is displayed in brackets behind the title of the course.
What Does Each Individual Status Mean?
- Course Place Request: You have applied for this course. If this status remains following the publication of the allocation results, you have not received a place in this course.
Please note: By hovering the mouse over the “i”-icon, a tool tip appears that gives additional information about the reasons why you have not received a confirmed place:
a) There are no more places available in this course group.
b) The ScopeMaximum has been reached. “ScopeMaximum” refers to the maximum number of course places that you can receive in one area per semester as determined by the subjects.
c) There is a scheduling conflict with another course for which you have received a confirmed place.
- Waiting List: You have applied for a course and are now on the waiting list. If this status remains following the publication of the allocation results, you have not received a place in this course.
- Confirmed Place: You have received a place in this course.
Why Are Some Course Place Requests No Longer Displayed after the Publication of the Allocation Results?
If an application for a course is no longer displayed in the Course Registration application after the publication of the allocation results, this may be due to the following reasons:
- Following the technical allocation, the results will be reviewed and edited by the subjects. As a result of this reviewing and editing process confirmed places may be deleted by the subjects. Therefore, the course place requests will no longer be displayed in the Course Registration application.
- There are equivalent courses among the courses offered by the University of Cologne. While you may apply for more than one, you can only receive a place for one course. As soon as you receive a confirmed place for one equivalent course, your applications for the other equivalent courses will be withdrawn.
- If a course offers more than one course group, you can apply to all of them. You will, however, receive only one confirmed place. As soon as you receive a confirmed place in one course group, your applications for the other course groups will be withdrawn.
How Do I Resolve Scheduling Conflicts?
Unfortunately, the allocation process cannot entirely rule out Scheduling Conflicts. As explained in the chapter “Allocation of Places”, not all ranking procedures evaluate scheduling conflicts.
- Depending on the subjects'/faculties' specifications, the course place request procedures evaluate scheduling conflicts for all courses, certain courses or no courses at all.
- The first come, first served procedure does not evaluate scheduling conflicts.
In addition, the subjects’ reviewing and editing process may result in scheduling conflicts with other courses for which you have already received a confirmed place.
Courses with scheduling conflicts are marked with the status “Course Place Request” in the Course Registration application. Scheduling conflicts are easy to spot, when you open your weekly schedule in the Calendar application. If there are scheduling conflicts, please decide which course you want to attend and resolve the scheduling conflict with the following steps:
- De-register from the course for which you have received a fixed place but which you prefer not to attend. Follow the instructions in the chapter “De-Registering from Courses”.
- Apply for the course you wish to attend during the Allocation of Remaining Course Places Period or contact the subject, faculty or lecturer’s office.